The Pay In/Out allows transactions that are not Customer Check Outs to be entered into the computer. Pay In/Out transactions are for monies received or paid out and include grocery, repairs,... etc. Each category is accumulated with a total category expense, debit amount and credit amount.
Pay In/Out information includes a description line to explain why money is being exchanged, a category, and the Pay In/Out payment amount.
The IOU category
is a special category that the computer and the receptionist can use to record
monies owed to the business. During a Customer Check Out the sale can be
recorded as an IOU if the person forgot their checkbook and had no other means
to pay the bill. When the customer returns an IOU message is displayed when the
customer checks in.
Non-Sufficient Fund checks can be recorded under the customer's name to inform the receptionist when the customer checks in. To record a N.S.F following these steps..Click N.S.F. Check Enter the customer's name To record an N.S.F. enter amount as negative To Pay enter positive number Enter the amount including service charge Click Save
The Pay In/Out section contains two categories that are used by the computer to track deposits and dollars short or over. In normal operations, the category Deposit and Short/Over should not be used.
When money is taken from the drawer it is ESSENTIAL that the amount be typed in as a negative amount. If you record a Pay In/Out as a positive amount you would be adding to the cash drawer. If by chance you add a sale that should have been subtracted, simply subtract the sale twice.
The Cash a Check allows for a check to be cashed in the drawer properly updating the amount of checks in the drawer and decrementing the cash in a single step. Used mainly by employees or the owner to cash a small check in the drawer to cover lunch expenses. To Cash a Check the name must be on the mailing list. To enter a Cash a Check follow the steps below..Click Cash a Check Enter name of check Enter amount to be cashed
The Deposit Category is a special category that the computer uses to record the Close Day amount deposits. Deposits should only be used when you are adding money to the cash drawer.
The Cash Over/Short is a special category that the computer uses to record the overages and shortages that are recorded when the Close Day is performed. This category should not be used under normal use.